If charges for copies are imposed in accordance with the Schedule, the charges are presumed reasonable.
The Schedule generally allows a records custodian to charge a requestor the “hourly wage of the employee(s) reasonably necessary to produce the requested information” after one (1) hour of work has been done by the custodian in producing the requested material. The Schedule provides that a governmental entity may charge 15 cents ($0.15) per 8 ½ x 11 or 8 ½ x 14 black and white copy and 50 cents ($0.50) per 8 ½ x 11 or 8 ½ x 14 color copy, unless the entity’s cost to produce a copy exceeds the threshold amount set out above.Ī governmental entity may also charge for the labor involved in producing copies of records. The reasonable costs that may be charged for copies of public records are set forth in the Schedule of Reasonable Charges (“the Schedule”) promulgated by the Office of Open Records Counsel. Depending on the governmental entity’s public records policy and the nature of the request, you may be required to submit the request in writing or on a specific form, and the governmental entity may require presentation of government-issued identification.Ī governmental entity may charge the reasonable costs incurred in producing copies of public records and is required to provide an estimate of the reasonable costs.
The PRRC for any governmental entity should be familiar with this policy and should be able to assist with requests to access public records from that governmental entity. The Office of Open Records Counsel is not a clearinghouse for public records.Īll governmental entities subject to the Tennessee Public Records Act are required to have a public records policy that sets forth the process for requesting access to public records, the process for responding to requests, a statement of any fees charged for copies of public records, and the name and title of the entity’s Public Record Request Coordinator (PRRC). A public record request should be submitted to the governmental entity (or entities) believed to be the records custodian. This form goes directly to the Public Records Coordinator who is charged with facilitating the DOJ’s response to record requests.There is not a central repository for public records in Tennessee. The best way to request a copy of DOJ records is to complete an online request form. Usually, when the DOJ removes or redacts exempt information, it will disclose the remainder of the record. Examples of exempt records may include: personnel records, investigative records, drafts, confidential legal advice, records prepared in connection with litigation, and information that may be kept confidential under other state or federal laws. The DOJ will provide access to all public records upon request, unless the law provides an exemption from mandatory disclosure.
Public rec code full#
When the DOJ must compile or extract electronic data or perform computer programming, it may charge its full costs. The DOJ charges 10 cents per page as the direct cost for duplicating records.
If records cannot be provided within these deadlines, we will provide an estimated delivery date, and the records will be disclosed in a reasonable period of time. The DOJ has 10 days to determine if it will disclose the requested records. To help us provide records promptly, please provide specific information about the records you seek including the record name, subject matter, and location within the office if known. ACCESSING DEPARTMENT OF JUSTICE (DOJ) RECORDS Prior to making a Public Records Act request, the information in the following Frequently Asked Questions (FAQs) may be helpful. To obtain a transcript, you will need to contact the court with jurisdiction over your particular case(s) for certified documents. The DOJ does not maintain or provide certified copies of California Local and/or Superior Court Records and as such, does not provide these source documents. Megan’s Law permits the public to obtain information on sex offenders. Agencies seeking authorization to conduct fingerprint background check for prospective employee.
Applying for employment, licensing, certification.CRIMINAL HISTORY INFORMATIONįor information about your arrests and convictions regarding any of the following topics: To obtain records of another agency, please contact the agency directly.
Public rec code pdf#
The following are guidelines for accessing public, pdf records maintained by the California Department of Justice. Californians have the right under the state Public Records Act and the California Constitution to access public information maintained by local and state government agencies, including the Department of Justice.
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